August Congruity Q&A: I-9 Forms

Question:

In the process of auditing I-9s, we found some I-9 forms containing incomplete or inaccurate information. What should we do?

Answer:

If information on an employee’s Form I-9 is incorrect or incomplete, employers can make corrections near the incorrect or incomplete space in the employee’s existing Form I-9. The employer and employee must draw a line through the inaccurate information, write the correct information on the form using a different color pen, and finally initial and date of the correction.

Missing information should be provided, initialed, and dated, and a written explanation as to the reason for the change attached. The employer should also make a note in the file that a self-audit was completed on that date.

Make sure that the signature relates to the attestation (“I attest, under penalty of perjury ...”). If your company is audited, the examiners will want to have proof that you exhibited a good faith effort to audit your records and correct deficiencies.

For more information, contact the Congruity team of professionals at: 844.247.4100.